Pharmaceutical company MEDA is a major international player with offices in 50 countries. It has been operating in the Russian market since 2008, the geography of the company's presence includes about 40 largest cities in the country. The trading division of MEDA, MEDA Pharma, has been fully operating in Russia since 2013. Prior to this, MEDA was present on the Russian market only as a representative office that was mainly involved in the registration of medicines, including the approval of documentation in state bodies, and also supervised MEDA's marketing activities in Russia.
of the company initiated the creation of a unified management information system based on Microsoft Dynamics AX 2012 in all branches of the organization. In addition to Russia, MEDA also has sales offices in the US and most of Europe. The company's management is interested in developing business on a global scale and needs adequate tools for centralized management and optimization of the key processes of the company. The launch of a modern multifunctional ERP system is an important step towards realizing this goal. The choice of in favor of this software platform is not accidental: the standard version Microsoft Dynamics AX 2012 incorporates several industry solutions at once, is distinguished by advanced scalability and reasonable total cost of ownership.
day in the company completed the main stages of construction & nbsp; integrated information system: the work of departments of sales and purchases, the financial service, as well as the personnel department is automated. The project consisted of two stages. At the first stage of the system launch, the project team of MEDA and Odyssey Consulting Group put into operation management tools for trade and purchasing activities and automated part of the accounting. The second stage covered the rest of the accounting, tax accounting, personnel records and reporting in accordance with Russian standards.
MEDA employees use the system to manage sales, keep settlements with suppliers and customers. The new ERP system fully handles sales order accounting. Created by the Odyssey Consulting Group the solution automatically calculates the percentage of remaining shelf life at the time of creating a sales order, reserves products in stock, helps track accounts receivable, speeds up the preparation of accompanying documentation, including documents confirming the quality of products.
The new management system also includes electronic document management tools, with the help of which the company's client receives shipping documents in electronic form before the products actually arrive at the warehouse. The integration of an ERP system with an outsourced warehouse helps the company quickly register products arriving at the warehouse, and instantly transfer sales invoices.
Odyssey Consulting Group solution supports MEDA's supply chain management processes, including control of customs procedures (customs clearance cargoes): the company's cargoes received at customs are taken into account, cargo customs declarations are registered, and customs duties are calculated for each item.
The system also allows MEDA employees to keep accounting and tax records in accordance with Russian legislation. During the project consultants of Odyssey Consulting Group structured the chart of accounts, set up a set of financial analytics and integration with the client-bank. The system supports tax accounting and reporting according to IFRS, which actually is formed with the click of a button: appropriate adjustments are applied to statements prepared in accordance with Russian standards. The finished documentation is transferred to the MEDA headquarters in electronic form.
Olga Moshcheva, CFO of MEDA Pharma, emphasizes: ;in accordance with the law. The logistics module of the solution allows to carry out a full cycle of transactions for the sale of goods. In order to achieve maximum efficiency, it is necessary to continue configuring the system, taking into account the needs of our customers and partners, providing them with the best conditions for cooperation”.
The new ERP system provides standard tools for personnel records of 170 employees of the company, including registration of hiring, transfers within the division and the company , registration of sick leave, vacations, business trips, registration of working hours and the formation of reports on the employment of personnel. All information is monthly transferred to an outsourcing organization that calculates wages for MEDA employees. Timely access to accurate and reliable information about each employee of the company simplifies this process. consulting team Odyssey Consulting Group
